Entering Mileage

Modified on Fri, 6 Jun at 10:42 AM

If your mileage entry section is greyed out, check your Outstanding Tasks from the dashboard and ensure the section is empty. If you have no outstanding tasks, but still can't get to the mileage entry screen, this will be due to the scheme you are in. To change the scheme you're in, please reach out to your company in the first instance.

Where to Enter Mileage

From the Trip Summary page, next to the current period, click 'Choose Action, then ‘Add / View Mileage’

If you receive an error message when logging your mileage, please review High Daily, High Total & Mileage Variance guides.

If you have already logged a trip on your account, whether in the current scheme or previous scheme, you may receive an error stating the trip is a duplicate, and be asked to provide a purpose. Double check the mileage logged on your account, including your old scheme, if applicable.

You never need to log private mileage - we calculate your private miles by calculating the difference between your odometer readings, minus your business miles. Alternatively, if you're using a telematics device, you must reclassify any trips to private. Never manually enter private trips on to your account.

Standard Entry Method

Once on the trip entry screen, you will see a form you can fill out to claim your mileage.

Enter the date for your trip occurred.
Enter the mileage
If required, enter the From name
Enter the From postcode
If required, entered the From Country
Enter the To name
Enter the To postcode
If required, enter the To Country
Confirm the registration the trip was done against
Click ‘Save’

If the trip was a return journey, click ‘Add Return Trip’, then the mileage will automatically double up, with the same From/To postcodes but in reverse, showing you came back the same way.

You must enter each stop you have done through a journey, you cannot enter a summary of the mileage done. If you do, you may be asked to enter a mileage variance reason.

Leg-Based Mileage Entry

Leg-based trips are logged in sequential order of location visited, with each line being a different location.

Select the date you completed this trip (trips can only be logged historically)
Enter a reference name in the ‘Location’ field, this is for quick reference.
Enter the postcode of the location visited
Enter a purpose, depending on company policy, you may need to add this for every line, or just one purpose for the whole trip.
Enter the mileage for the overall trip, or if your company has enabled, click the 'Use google Mileage' button.
Click ‘Save’