Q: Is my mileage reimbursement taxable?
We do not calculate your PAYE tax payments, so it's always best to check with your company. However, claims made within the AFR or AMAP allowance can be claimed exempt from tax. Anything above these rates may be subject to tax.
Q: When will I be paid/receive my mileage claim/deduction?
We don't handle the deduction itself, we advise your company of any value to be processed via payroll, as per the agreed calculation.
Usually, though, the payment is processed the following month's payslip. I.E, April mileage would be paid/deducted in your May payslip. This isn't standard, and may be different depending on how your company operates their payroll periods, so you should check with them to be 100% sure.
Q: Can you stop a deduction?
We cannot stop a deduction, once this has been calculated. If you have circumstances where the deduction would heavily impact you, we would advise you speak to your company directly.
Q: Why have I had my full fuel card spend take?
A full deduction of any employer funded spend is processed when the cut off date is missed. This will be recalculated in the next payroll ran, providing mileage is brought up to date and the period is closed off (if applicable), by the next cut off.
The full amount of spend is processed as without a closing odometer reading, we cannot determine the cost of private mileage vs business fuel and therefore all spend is deducted until we can determine the correct values when a closing odometer reading is logged.